The Regular Members shall include the following Founder Members:
There shall be two categories of members:
Uttar Pradesh Agricultural
Orissa University of
Agriculture & Technology, Bhubaneswar.
Jawaharlal Nehru Krishi
Vishwa Vidyalaya, Jabalpur.
University of Agricultural
Andhra Pradesh Agricultural
University of Udaipur,
Indian Agricultural Research
Institute, New Delhi.
membership except in the case of Founder Members shall be sought by means
of an application to be made to the Association.
The Association shall have the right to accept or reject any
application for membership made to it.
for membership shall be made alongwith an admission fee which may be
prescribed from time to time by the Association.
Subscription by Members
members of the Association shall pay within the end of May of every year
an Annual Subscription which may be prescribed by the Association from
time to time.
Chief Executive Officer of the Member Institutions shall represent the
member Institution on the Association. If the Chief Executive
Officer of the member Institution is not able to represent the
Institution, an Officer of the Institution, preferably the person next in
rank as may be nominated by the Chief Executive Officer shall represent
of the Association
The following shall be the authorities of the Association:
- General Body:
General Body shall consist of all the Members of the Association.
Policy decisions of the Association shall be taken by the General Body
according to majority vote. Only the regular members of the
Association shall have the power to vote .
Executive Committee shall consist of the President, Vice-President and
Secretary-cum-Treasurer and three persons elected as members of the
Executive Committee at the Annual General Meeting from among the
regular members. The
retiring President of the Association will also be a member of the
Executive Committee so long as he holds the office of Vice-Chancellor
of a member Agricultural University.
The affairs of the Association shall be carried out by the
Executive Committee. All the members are to be invited to attend all
Executive Committee meetings.
The Officers of the Association shall be the President, the
Vice-President and the Secretary-cum-Treasurer.
The President, Vice-President and the Secretary-cum-Treasurer
shall be from among those representing the regular members.They shall be elected by a majority vote of the representatives
of the regular members at the Annual General Meeting of the
When, for any reason, the office of the President falls vacant, the
Vice-President shall immediately assume office as President, until the
next duly elected person assumes office.
In addition to the Secretary - Treasurer, the President is also
empowered to operate the Association’s Bank Accounts.
If for any reason, the office of the Secretary – Treasurer
falls vacant, the President is authorized to fill the vacancy
by nominating any member of the executive Committee, until the next
Likewise the President is also authorized to fill in the
vacancies that may fall vacant during the year, until the next duly
elected person assumes office.
of office of the Members of the Executive Committee
The Term of office of the members of the Executive Committee shall
commence on a
date not later than one month after the date of election and
shall be for a period of one year or until the successor officer or
member is elected.
- Duties of the Executive Committee
Executive Committee shall present to the Association each year at
the Annual General Meeting the audited statement of accounts of
the Association and the budget estimates of the following
financial year. The statement of accounts shall be audited
by the auditors appointed by the Executive Committee.
agenda for the Annual General Body Meeting shall be prepared by
the Secretary-cum-Treasurer under the direction of the Executive
Executive Committee shall see that action is taken on all the
decisions taken by the Association.
shall preside at the meetings of the Association and the Executive
Committee during his tenure of office.
He shall deliver an address to the delegates at the Annual
Convention. He shall
have the authority to decide upon the place and date of the
meetings of the authorities of the Association.
The Vice-President of the Association shall perform the
duties of the President in case of the absence of the latter and
such other duties which may be assigned to him by the President.
In case of absence of the Vice-President also, a person
elected by the members present shall perform the duties of the
President at such meetings.
The Secretary-cum-Treasurer shall act as Secretary to the
Executive Committee. He
shall attend to the implementation and/or executive of plans,
policies and programmes and decisions of the General Body and the
Annual Meeting of
General Body: The
Association shall hold at least one meeting in every calender year to be designated
as the Annual General Body Meeting and such meeting shall be convened not
later than 15 months of the last Annual General Body Meeting.
The association may also hold a Convention once every year. The
quorum for the Annual General Body Meeting shall be 1/3 of the total
Special Meeting of General Body:
The Association shall hold special meetings of the General Body
upon the call of the Executive Committee or at the call of the 1/3 of the
regular members for the purposes to be specified in the call.
Meetings of General Body: Unless otherwise provided in these Rules and Regulations, the
decisions, of the Association can be taken in its General Body Meetings on
the basis of majority vote of members present if the Members present
constitute the quorum.
of the Executive Committee: The Executive Committee shall meet atleast
once in a quarter. The
decisions of the Committee shall be by majority vote of the members
present, if the members present constitute the quorum.
The quorum for the Executive Committee shall be three of which one
should be the President or the Secretary.
The Executive Committee may sponsor seminars and
workshops on special topics from time to time as it may deem fit in which
a broader and more specialized representation from participating
institutions and agencies may be invited.
At any regular meeting, the Executive Committee shall decide upon
the sources of obtaining the funds necessary for meeting the expenses
of the Association and may also call for additional contribution from
the members. Expenditure
for all works and activities of the Association shall not exceed the
budget estimates of the Association.
The General Body and/or the Executive Committee shall constitute
such committees as they may find desirable for carrying out the
activities of the Association.
Delegation of Powers
The Association at its General Body Meeting may by a resolution
delegate to the Executive Committee or any officer of the Association
all or any of its powers as deemed fit.
Suits by and against the Association
The Association may sue or be sued in the name of the
Secretary-cum-Treasurer of the Association.
Annual list of Managing Body to be filed
Once in every year, or before the fourteenth day succeeding the
day on which the annual general meeting of the Association is held, a
list shall be filed with the Registrar of Societies of the names,
addresses and occupations of the members of the Executive Committee
then entrusted with the management of the affairs of the Association.
The Memorandum and Regulations of the Association may
be altered or amended at any General Body Meeting of the Association
by a 2/3 majority vote of the regular members in attendance.If the members present constitute a quorum, provided that
notice of such proposed alternation or amendment together with full
text thereof with the name of the mover shall have been distributed by
the Secretary-cum-Treasurer to all members so as to allow at atleast
30 clear days before the date of the meeting.
Extension or Abridgement of the objects of the Association:
Whenever it shall
appear to the Executive Committee that it is advisable to alter,
extend or abridge any objects of the Association or to amalgamate the
Association wholly or partially with any other body or institution or
organization, the Executive Committee may submit the proposition to
the members of the Association in a written or printed report and may
convene a special meeting for the consideration thereof according to
the regulations of the Association but no such preposition shall be
carried into effect unless
such report shall have been delivered or sent by post
to every member of the Association at least ten days previous to the
special meeting convened by the Executive Committee for the
consideration thereof not unless such preposition to the shall have
been agreed to by the votes of three-fifths of the members delivered
in person or by proxy, and confirmed by the votes of three-fifths of
the members present at a second special meeting convened by the
Executive Committee at an interval of one month after the former
- Dissolution of the Society:
The income and
properties of the Society howsoever derived shall be applied
towards the promotion of the objects mentioned in the Memorandum
of Association. No
portion of the income and property of the Society shall paid or
transferred, directly or indirectly by way of profit to persons
who at any time are/have been members of the Society or to any
person claiming through them or any of them provided that nothing,
herein contained shall prevent the payment in good faith of
remuneration to any member there to or other person in return for
any service rendered to the Society.
On the winding or
dissolution of the Society, if there shall remain after the
satisfaction of all debts and liabilities, any property
whatsoever, the same shall not be paid to or distributed among
members of the Society or to any of them but shall be dealt with
in such manner as the Indian Council of Agricultural Research may
In particular and without prejudice to the generality
of the foregoing provisions, the Executive Committee shall have
the power to take over, acquire (by purchase, gift, exchange,
lease, hire or otherwise) museum collection/immovable property,
endowment and other funds together with any attendant obligations
so that neither the transaction nor the terms and conditions,
where under it is concluded, is inconsistent with objects of the
Society or the policy of the Indian Council of Agricultural
Research, and no immovable property shall be disposed of either by
sale, or otherwise except with the prior approval of Indian
Council of Agricultural Research having been obtained in this
The Secretary-cum-Treasurer shall be responsible for issuing the
proceedings of the Annual General Meeting and of the papers presented
at the conventions in the form of publications.
Association shall have the power to make bye-laws as it may deem
necessary for regulating the procedure for conducting its own business
and such other matters not provided for in the rules and regulations.
is also made clear that the Indian Council of Agricultural Research
(under the Department of Agriculture and Irrigation) representative be
invited to participate in all the Executive Committee and General Body
Meeting of the Association.ALL THE PROVISIONS OF THE SOCIETIES
REGISTRATION ACT XXI OF 1860 (PUNJABAMENDMENT) ACT 1957 AS EXTEND TO
UNION TERRITORY OF DELHI WILL APPLY TO THIS ASSOCIATION.